Executive Assistant & Executive Support Officer - CEO Office

Join our CEO Office as either Executive Assistant (full-time) or Executive Support Officer (part-time), where you’ll be instrumental in supporting the CEO and driving efficiency, all while contributing to high-quality private healthcare.

• Two CEO Office roles available at NSW's largest private hospital
• Full-time EA + Part-time (4 days) Executive Support Officer opportunity
• Fast‑paced, purpose‑driven work in a not-for-profit hospital setting

Taking care of people is our reason for being   At Sydney Adventist Hospital, fondly known as the San, caring for people is at the core of who we are. It’s what drives us to deliver exceptional outcomes for our patients and it’s a shared sense of purpose that extends to everyone who works here. When you join our team, you’ll feel valued and supported by our strong commitment to learning, flexibility, great benefits and a positive culture of teamwork and cooperation. Some Of The Exceptional Benefits We Offer Include

• As a not-for-profit, we offer salary packaging (of up to $9,010 per FBT year), that can reduce the amount of tax you pay. This can leave you with thousands of dollars more in your pocket each year.
• Up to 14 weeks paid parental leave
• Discounted gym membership for you and your family using Fitness Passport
• Great on campus amenities including cafés, gift shop, florist and even a hairdresser
• We have many other benefits as well, see a complete list of all our other Employee benefits and discounts when you meet us!

What You Will Be Doing In This Role We have two opportunities within our CEO Office:

• Executive Assistant to CEO (full-time)
• Executive Support Officer (part-time, 4 days per week)

Working as part of a collaborative executive support team, both roles contribute to the smooth and efficient operation of the CEO office. They provide comprehensive administration support to our CEO and contribute directly to the success of our organisation as part of our wider collaborative executive support team. Executive Assistant (full-time) You will provide high-level executive support to the CEO, including:

• Complex calendar and email management
• Stakeholder engagement across executive and Board level
• Board and Executive meeting coordination (agendas, papers, minutes)
• Preparation of reports and presentations
• Acting as a key liaison between CEO and stakeholders
• Supervising and supporting the Executive Support Officer

Executive Support Officer (part-time, 4 days) Reporting to the Executive Assistant, you will provide administrative and executive support, including:

• Managing and prioritising CEO office correspondence
• Calendar coordination and meeting support
• Assisting with invoices and expenses
• Supporting efficient and structured office processes
• Working closely with the EA and executive support team

Who We’re Looking For We are seeking experienced Executive Assistants, Personal Assistants or Executive Support professionals who thrive in a fast-paced, complex environment. For The Executive Assistant Role, You Will Have

• Proven experience supporting at C-Suite, preferably CEO level
• Strong experience in Board and executive meeting coordination and reporting
• Advanced organisational and stakeholder management skills

For The Executive Support Officer Role, You Will Bring

• Strong administration or EA/PA experience
• Proven experience working in a fast-paced work environment, navigating multiple priorities
• A proactive and solutions-focused approach

Across Both Roles, You Will Demonstrate

• Excellent communication and stakeholder engagement & management skills
• High levels of discretion and confidentiality
• Strong time management and ability to manage competing priorities
• High attention to detail and organisational capability
• A collaborative and team-oriented approach

About Us Adventist HealthCare owns and operates San Day Surgery, Hornsby, and the Sydney Adventist Hospital (fondly known as the San). The San is NSW’s largest private hospital. Founded in 1903, we are proudly faith-based and have a proven history of being industry pioneers in ground-breaking research and delivering superior patient care. As a not-for-profit, we continually reinvest in cutting-edge technology and facilities, providing exceptional outcomes for our dedicated team of 2400+ staff members and the community we serve. What To Expect Successful candidates will be required to complete a range of pre-employment checks and assessments. These vary and could include professional references, functional questionnaire, a national police check, working with children check, vaccination evidence, among others. How To Apply If you see yourself in this role, then we’d love to hear from you. Simply click on the ‘Apply’ button and we’ll keep you up to date on how your application is progressing. Applications close Sunday, 17 May 2026. However, please note that this is subject to change and applications will be reviewed as they are received and progressed to interview and appointed if deemed suitable. Therefore, we encourage you to Apply Now to avoid disappointment. If you would like to know more, then please feel free to contact our Talent Acquisition Partner, Olivia Jacobs on careers@sah.org.au . Please note that no applications via email will be accepted . Recruitment Agencies, thanks for thinking of us. However, we do not accept unsolicited calls or resumes from recruitment agencies.