Senior Administrative Officer - Governance (4456)

Group and Team: Legal and Governance Group, Governance Team. Location: Town Hall Employment status: Permanent, Full-time. Classification: Municipal Officer Level 2 Agreement: Hobart City Council Enterprise Agreement 2024 Salary range: $74,667 to $88,305 per annum + 13.5% superannuation. About The Role This position provides essential administrative support to the Legal and Governance Group, Council, and Council committees. The role contributes to the effective delivery of governance services in alignment with the Governance Framework and relevant policies. It plays a key part in ensuring smooth operations, informed decision-making, and compliance with statutory and organisational requirements. Role Accountabilities Include

• Coordinate and prepare documentation for Council and Committee meetings, including agendas, minutes, and communications for elected members, drawing on strong experience in meeting preparation and minute-taking.
• Maintain governance systems and online content across Council platforms, including Council Hub, InfoCouncil, and The Hive, ensuring accuracy and accessibility.
• Provide administrative support for Right to Information requests, public question responses, and the execution of contracts under the City’s common seal.
• Assist in managing elected member processes, including expense reporting, correspondence archiving, and database maintenance, with a focus on consistency and compliance.
• Support the recording, archiving, and retrieval of Council and Committee meeting papers, backfilling the duties of the Governance Officer as required to ensure continuity of service.
• Liaise across Council networks to promote the consistent application of governance policies and deliver high-quality support services.
• Demonstrate a strong desire to progress within the governance function, contributing proactively to team initiatives and continuous improvement efforts.

Learn more about the role in the position description: Position Description Senior Administrative Officer - Governance About YouAre you passionate about driving excellence in governance and administration?We are on the lookout for a proactive, detail-oriented professional to join our team as a Senior Administration Officer – Governance.We want you on our team with the following qualifications and experience.

• Certificate IV or higher in Business Management, Public Sector Administration or similar.
• Current Driver Licence.
• Proven experience delivering high-quality administrative support within a complex organisational environment, with strong stakeholder engagement skills.
• Sound understanding of local government operations and the ability to navigate a politically sensitive setting.
• High proficiency in digital tools including word processing, spreadsheets, content management systems, and governance software.
• Strong organisational skills with the ability to manage competing priorities, maintain accuracy under pressure, and uphold corporate values and standards.

About Us The City of Hobart offers something for everyone, with connections between nature, history, culture, businesses and each other. We are proud to provide a range of services and facilities that support the wellbeing, safety and participation of the community as well as continuously look to improve and embrace new approaches to achieve better outcomes for all. With an industrious and diversified economy, wherever your skills, talents and passions lie, we can offer you the opportunity to have a rewarding career with ongoing learning and development opportunities. We Recognise Contributions To Our Workforce And Offer

• Above Award wages and Employer Superannuation at 13.5% with salary sacrifice options.
• Flexible work arrangements
• A wide range of paid leave entitlements.
• Health and Wellness programs, including onsite gyms.
• Discounted membership at Doone Kennedy Hobart Aquatic Centre.
• Ability to purchase additional leave after 12 months of service.
• An Employee Assistance Program that offers onsite visits.
• Corporate Health Plan discounts with BUPA, St. Lukes and Medibank.

Learn more about what the City of Hobart can offer you. The City of Hobart is committed to building an inclusive community and workplace. As an equal opportunity employer, we encourage applications from people of all backgrounds, abilities, ages and identities. City of Hobart has a strong commitment to health and safety. Appointment will be subject to satisfactory pre-employment background checks. These will include reference checks, verification of qualifications, National Criminal History record check, and Medical Assessment including drug and alcohol testing. Learn more about our vision, mission and values. How to apply If you require any further information specific to this role please contact Sarah Cornish, Senior Advisor Governance, on 03 6238 2718 or email sarah.cornish@hobartcity.com.au All applications must be made in the online portal, and you can save your application as you progress through the stages until you submit your final application. If you have any issues with submitting your application, please email details of the issue to recruitment@hobartcity.com.au. Please note that we do not accept applications via email or after the position has closed so if you have issues submitting your application, please contact us prior to the closing time. If you are passionate about supporting transparent decision-making through well-structured processes and systems and are ready to take on a role that challenges and rewards, we would love to hear from you. Apply now! Applications close 11:59 pm Sunday, 3 August 2025. Before you begin You will need to read the position description prior to commencing your application as you will be required to address the key duties, skills and knowledge for this role in 600 words or less. Please ensure you have copies of your current resume and relevant qualification/s ready to attach at the end of your application. To Protect Privacy And Prevent Fraud, Do Not Upload Or Email Personal Documents Such As Driver’s Licences, Passports, Or Personal Tax And Superannuation Details. Instead

• Applicants are required to declare they hold the required documentation/licence, and
• Originals will be sighted by People and Culture on the first day of work as a condition of employment.

Selection process Candidates are initially selected for interview based on the details provided in their application. The City of Hobart assesses all applications based on merit. Positions are filled, based on how well the successful candidate meets the requirements of the position. Learn more about the selection process on our website.