Office Services Coordinator

Brief Description Hicksons| Hunt & Hunt is a commercial law firm that assists government, companies, organisations, and individuals throughout Australia to create sustainable value through legal and commercial advice, services, and solutions. Our breadth of expertise is reflected in our diverse practice groups and complemented by our industry and sector focus. With offices in Sydney, North Ryde, Newcastle and Griffith, we work across geographies with smart technology to keep connected to our clients. We pride ourselves on our energy and authenticity to drive client solutions, attract and develop talent and serve our broader community. With a strong history of providing exceptional legal advice, we consider ourselves to be visionary thought leaders who have harnessed our history and experience, emerging as a market-leading legal and advisory business. The Role & The Team We are currently recruiting an Office Services Coordinator to join our Newcastle team on a permanent full time basis. This role is based on-site. Reporting to the Office Services Manager, this opportunity will see you working in a dynamic and fast paced environment, delivering exceptional customer service support to the firm and working closely with the operations team. In This Role, You Will Be Responsible For

• Managing meeting room calendars and assisting with coordination of internal events; including allocation of rooms, set-up of IT equipment, catering and team resourcing
• Supervising and supporting the office services team by maintaining stationary supplies, drafting rosters and providing concierge cover
• Working with the Office Services Manager to ensure all office maintenance, repairs, cleaning schedules and updates from building management are communicated to the business
• Assisting with mail as required, including receiving and dispatching deliveries
• Building trusted relationship with all people in the firm to ensure you can effectively provide adhoc support when requested

What You Offer To be successful in this role, you will have:

• Previous experience in a facilities position
• Excellent organisational skills and ability to triage requests
• The ability to manage relationships with a range of staff and clients, both internally and externally
• Previous experience supervising staff is desirable

Why choose Hicksons|Hunt&Hunt Hicksons fosters a diverse and inclusive environment, we capture innovative ideas from our people to build on our business; we welcome your creative ideas to optimize the way we work. We offer a range of benefits and social opportunities to support growth, development and internal networking and collaboration within the firm, collectively celebrating our success through recognition and reward programs. Supporting You

• Potential unearthed – We pride ourselves on enabling you to achieve your career aspirations. Offering tailored 1:1 mentoring, access to our E-learning platform with role base training, internal and external workshops and complete transparency around our promotional pathways program.
• The right resources – Our workplace is supported by smart technology, paper-light processes, collaborative teams and a healthy values-based culture that will see you perform at your best.
• Flexi-work options – We understand life is not 1 size fits all. Explore options for hybrid work, part time hours, compressed working weeks, and more.
• Performance based rewards and incentive bonuses – our incentive program is designed to reward our employees and support our high-performance culture.
• Hicksons|Hunt&Hunt + Benefits – 16 weeks paid parental leave for eligible employees, education assistance, Employee Assistance Program, plus access to everyday discounts through our corporate discount schemes, and novated leasing.
• Life at Hicksons|Hunt&Hunt – Contributing to our community is part of our Vision; the firm provides you with the opportunity to contribute to the firm’s corporate social responsibility activities through our pro-bono program.
• Awards – The 2024 AFR Partnership Survey named Hicksons|Hunt&Hunt as the industry leader with the highest proportion of Female Partners for the second year running. In addition, Hicksons has been recognised ABA employer of choice winners (2020, 2023, & 2024).

To have a confidential discussion on the role and our offering, please contact Zahra Nowrouz Tafreshi, Talent Acquisition Manager 9293 5473 Hicksons handles the personal information of employment applicants in compliance with the Privacy Act 1988 (Cth) and its Privacy Policy. By submitting an application for employment with Hicksons you agree that Hicksons may collect, handle and use your personal information in accordance with our Privacy Policy http://www.hicksons.com.au/privacy.html Please note pre-employment screening checks will be conducted on all successful applicants including a national police check.