Operations Coordinator

Company Overview Jensen Hughes is known throughout the world as the experts in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more. Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient. At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization. Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together. Why you should grow your career at Jensen Hughes

• You will work with market-leading clients and have the backing of a leading international firm.
• You'll have support from the leadership team and given flexibility to work where and when you want.
• Flexible working arrangements and Casual Friday.
• Regular monthly social activities and other celebratory occasions.
• Five weeks annual leave and Company paid parental leave.
• Career development and ongoing internal and external learning opportunities.
• Perks, benefits and reward platform - Perkbox.
• Great company culture and benefits.

Job Overview We are looking for an Operations Coordinator to support our growing business in Perth and collaborate with all our national teams. We are looking for someone to be the go-to person in the office, has a passion for helping to drive teams performance and wants to be apart of a fun office environment. In this role, you will work across a variety of tasks including:

• General business administration.
• Provide administrative support to Directors and Consultants on adhoc tasks.
• Invoicing support and accounts Receivable.
• Monitor and action shared inboxes.
• Tender preparation and coordination with clients and technical staff.
• General office duties.
• Project Reconciliations.
• Updating of databases and meeting various reporting requirements.
• Database management and sales support.

Requirements And Qualifications

• 2 years experience in business administration.
• Computer literate, skilled in Microsoft Word and Excel, Microsoft O365.
• Familiar with general accounting and invoicing.
• Someone who loves collaborating with all stake holders.
• Personal drive, results-orientated with a friendly, can-do attitude and a high level of honesty, integrity, commitment and responsibility.
• Strong time management and organisation skills.
• Must be an Australian Citizen/Permanent Resident.

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

• Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.