Legal Secretary

• Full time role with a generous salary package in the range of $75-$95k + Super (dependent on experience)
• Additional Leave - Extra 5 "wellness" days off per year when for times you need to recharge
• Genuine culture of caring – caring for their clients, their staff, and the work they deliver as well as monthly staff lunches/breakfasts, group activities and end of year celebrations.
• Flexible environment with a focus on work life balance – they understand there is more to life than work
• Forgot your lunch – no issues with an always plentiful pantry of fruit, bread, snacks, cereals, soft drink and more.
• Stable, award winning business withstrong growth – success driven by focusing on really understanding what the client wants to achieve and working with them to get there.
• Grow your skills and experience – supportive and available management focused on mentoring, upskilling and opportunities for ongoing professional development.

Who We are:

Keystone Lawyers started as a one-man business in 2010 and are now a highly successful firm with offices in Newcastle, Sydney, and the North Coast. Their success has been built on developing a deep understanding their client’s business, motivators and goals then tailoring their service to ensure they provide the best possible structure, advice, and support. This focus has positioned them as trusted partners with a broad range of businesses across the country.

The real difference is their people. People focused on supporting each other, delivering what they promise and concentrating on the long-term relationship rather than a short-term win. Their culture of caring relates to all they do, and it is reflected in the low staff turnover and many successful long-term clients.

Your new role:

An opportunity has arisen for an experienced Legal Secretary/Administrator to join Keystone’s award-winning team. Working in their Newcastle head office this role will provide secretarial and administrative support two busy teams of commercial and litigation lawyers.

Specifically, you will be responsible for:

• Document preparation and file comparison, court filing, compiling and distributing documentation and scanning.
• Extensive diary management and follow up with various parties to ensure key deliverables are met.
• Assisting with lease matters – preparing information, following up with clients and tenants' provision of lease security and insurance certificates of currency.
• General reception and office duties - i.e. incoming calls, visitors, managing office supplies and stationery.
• Preparation of a range of forms – PEXA authorisation forms, declaration forms, trust account authorities.
• Lodging notices on NSW courts online registry website
• Various other administrative duties to support the business.

To Be Successful in This Role You Need:

• To be a team player – capacity to work closely with others, support each other and have fun.
• Strong organisation and prioritisation skills to effectively manage the numerous deadlines and to ensure things are actioned and closed off.
• High attention to detail to ensure drafted documents are correct and include all relevant information.
• Excellent communicationskills with the ability to quickly build rapport and develop lasting relationships with a range of personalities.
• Astrong work ethic and proactive thinking to seek out things to do once their tasks are complete. There is always something to do!
• Previous experience as a legal secretary or administrator

If you are interested in joining a great business experiencing consistent, strong growth please follow the links below. If you have any questions, please contact Colin on 0482 055 485.