Communications Support Officer

Closing Date: 11:59pm on Tuesday 29 July 2025.

Salary Range: $79,122.00 - $96,073.00

Please note this is a 6 month position and can be a secondment opportunity for VPS employees.

Metro Tunnel Project Office, Victorian Infrastructure Delivery Authority (MTPO, VIDA) is the Victorian Government body responsible for the delivery of the Metro Tunnel. MTPO, VIDA is responsible for all aspects of the project, overseeing the final stages of construction, testing and commissioning to get ready for opening in 2025.

Victorian Infrastructure Delivery Authority comprises of Level Crossing Removal Project (LXRP), Metro Tunnel Project (MTPO,VIDA), Major Road Projects Victoria (MRPV) and Victorian Health Building Authority (VHBA).

About Us

Employees at MTPO, VIDA have access to a wide variety of opportunities, with an extensive range of career and capability development programs designed to develop our team. We want you to grow, develop and learn with us. We want your work to provide you with a strong sense of purpose and achievement.

MTPO, VIDA has one of the most progressive wellbeing programs in the industry. We recognise that our people are critical to our ability to deliver projects and achieve key milestones and we understand that a holistic approach is required in engaging, satisfying, and retaining our people. Our vision is to build a safe and trusting environment that values and pursues balance and health and provides a strong platform for continuous development and high performance.

About the Role

MTPO, VIDA is seeking a Communications Support Officer. This role will be responsible for providing high-quality support and assistance to the Deputy Director, Corporate Affairs and the broader Corporate Affairs team in the areas of marketing, brand, media, digital and video. The role will provide team support and administration in a range of areas including events support, media / social media monitoring, records management, report and presentation coordination, diary and meeting management. The role requires strong communications and organisational skills including the ability to manage and prioritise a range of tasks in a fast-paced environment.

To view the Position Description please click here.

Key Accountabilities

• Provide communications and administrative support to the Deputy Director, Corporate Affairs and the marketing, brand, media and digital teams including diary management, preparing documents and reports, media and social media monitoring and reporting, image gallery uploads and other general tasks as required.
• Organise and set up meetings, briefings and presentations including issuing invitations, preparing materials, organising venues, taking meeting minutes, booking transport, safety documentation and catering.
• Assist with planning and coordination and actively participate in a range of communications and engagement activities including community events, activations, presentations, pop ups and other promotional events.
• Assist in coordinating a range of project communications collateral for Metro Tunnel HQ and other community and stakeholder events.
• Support management of MTPO’s internal communications mailbox, responding to queries and actioning story ideas including preparing content for internal communications channels.
• Assist the team with managing financial and business support services including sourcing quotes, processing invoices, regular reporting, contract administration and managing procurement documentation.
• Manage and maintain local records and document management databases and assist team members with electronic records management.
• Contribute to the preparation of marketing plans, briefings, reports and presentations for the teams.
• Assist the marketing team at events.

What can we offer you?

• An emphasis on work / life balance
• High-performing team environment
• Equal opportunity employer
• Personal & Professional development opportunities
• Committed to safety & wellbeing
• Training & development opportunities

How to apply

Please apply including a CV and cover letter. We want to know why you want to work for us, why you are interested in the role, and how your skills, knowledge, experience align with the role.

For a confidential discussion, please contact MTPO Recruitment mtpo-recruitment@railprojects.vic.gov.au