Executive Assistant - Energy, Resources and Projects

Location: Perth Contract Type: Permanent MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering. We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways. At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients. We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf ) Your role: A fantastic opportunity exists for an experienced legal executive assistant to provide secretarial and administrative support in our collaborative Energy, Resources & Projects team. We are open to candidates seeking either a permanent position or a six‑month fixed‑term contract. Some of your responsibilities will include:

• drafting correspondence, document preparation and amendments
• proactive diary and email management
• coordination of meeting/travel arrangements
• liaising with clients & stakeholders and maintaining client databases and key contact information
• assist with co-ordination of tenders, pitches as required
• file management including opening and closing files, electronic and physical filing
• co-ordinating end of month billing
• client and group reporting
• reconciliation of corporate AMEX expenses using Concur
• other ad hoc duties as required

What you need: To be successful in this role, you will need strong organisational skills as well as a high level of initiative, energy and enthusiasm. Ideally, you will also have some legal experience. In addition to this, you will possess the following attributes:

• advanced Microsoft application knowledge
• understanding of billing and financial systems (Elite desirable)
• self-motivated and an ability to work autonomously with minimal direction
• ability to work under pressure and manage conflicting priorities
• ability to multi-task, prioritise and delegate
• a high level of accuracy and attention to detail
• a strong client focus and demonstrated ability to form enduring relationships with team members, clients (both internal and external) and industry experts
• a proactive approach and demonstrated initiative

How To Apply We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply. We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison. If you are currently a MinterEllison employee, please apply through the internal careers page. If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, Jess.Brown@minterellison.com.