Administration Officer - Ward Clerk

Organised, Friendly, Essential – Join Our Team!Remuneration: $64,046.06 - $66,170.25 p.a. + Superannuation + Salary Packaging Employment Type: Permanent Full Time Position Classification: Administration Officer Level 2 Hours Per Week: 38hrs/week Location: Maitland Hospital Requisition ID: REQ612808 Closing Date: Wednesday 29th October 2025 We are looking for a friendly, reliable, and organised Ward Clerk to join our Mixed Ward team, supporting Medical, Surgical, and Orthopaedic patients. Working Monday to Friday (No Weekends!) this is a fantastic opportunity to gain a variety of experiences in a busy, rewarding hospital environment. Everything You Need to Know! As an Administration Officer, you’ll play a vital role in keeping the ward running smoothly, supporting patients, families, and staff with your administrative expertise and positive attitude. Your work will make a real difference to patient care and hospital operations. Responsibilities

• Registering patients and maintaining accurate data entry
• Coordinating patient discharges
• Providing excellent customer service to patients, families, and staff
• Supporting nursing staff with day-to-day administrative duties

Does this Sound Like You? You’re someone who stays organised no matter how busy the day gets, and you’re great at keeping multiple things on track at once. You enjoy working on your own but also love teaming up with others to get things done. Friendly and approachable, you make people feel at ease and communicate with a smile. Why Join Us?

• Be a part of a collaborative and supportive team
• 1 extra day off a month!
• Ongoing professional development across the wider administrative team
• Expand your skills and open yourself to future opportunities within healthcare
• Ongoing support from your Administration Manager and experienced colleagues
• Annual and paid parental leave for eligible employees
• Salary packing options and fitness passport to increase your take home pay!
• Access to Employee Assistance Program to promote your wellbeing

Need more information?

• Click here for the Position Description
• Find out more about applying for this position

For role related queries or questions contact Laura Boulton on laura.boulton@health.nsw.gov.au Additional Information

• To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
• This position is full time; however, part time/job share arrangements may also be considered.
• An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
• Casual opportunities may be available for recommended applicants

Information For Applicants Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2 Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy. Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23. Hunter New England Health employees may be eligible for a range ofbenefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses. At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process. The Welcome Experience helps you and your family connect with local people and resources, making it easier to settle in and feel at home in your new community. Learn more at www.nsw.gov.au/welcomeexperience Connect with us onFacebookandLinkedI