Senior Office Leasing Coordinator

Our client, a highly regarded and fast-growing office leasing agency located in South Melbourne, is continuing to expand its presence within Melbourne’s commercial property market. With a team of established leasing professionals and a strong pipeline of work driven by renewed momentum across the office sector, they are seeking to appoint a Senior Office Leasing Coordinator to support their next phase of growth. This is not a traditional administrative role. It sits at the centre of the leasing function, acting as the operational driver behind high-performing campaigns and ensuring a seamless experience across marketing, listings, and deal progression.

Job Responsibilities:

• Coordinate leasing campaigns from start to finish
• Prepare IMs (Information Memorandums, brochures, online listings
• Work with designers, photographers, and portals (REA, Domain)
• Ensure properties are positioned well in the market
• Prepare Heads of Agreement and leasing documents
• Track deals through negotiation to offer to lease execution
• Liaise with landlords, tenants, solicitors
• Prepare Heads of Agreement and leasing documents
• Track deals through negotiation, offer, lease execution
• Liaise with landlords, tenants, solicitors
• Act as a key contact for landlords and tenants
• Provide updates, reporting, and campaign feedback
• Manage expectations and timelines

About you:

• 1–2 years’ experience within the property or real estate sector
• Strong organisational and administrative skills, with excellent attention to detail
• Ability to manage multiple priorities and work to deadlines in a fast-paced environment
• Collaborative approach, with the confidence to take ownership of tasks and outcomes
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint and Word)
• Working knowledge of Adobe Creative Suite, with InDesign highly regarded
• Experience using CRM systems such as Salesforce, Re-Leased or similar
• Strong written and verbal communication skills
• Genuine interest in commercial property, particularly within the Melbourne market

Benefits:

• Competitive salary package in the range of $80,000 - $100,000 + Superannuation
• Opportunity to join a highly active and well-established commercial leasing team.
• A culture focused on productivity and outcomes, rather than unnecessary process
• Supportive, collaborative team environment with strong internal cohesion
• Ongoing professional development and clear pathways for career progression within the business

To apply, email your resume directly through the link or for a confidential discussion reach out to Laura Panzera on 0459 980 117 or laura@primerecruit.com.au.