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Senior Office Leasing Coordinator

Prime Recruitment & Consulting
Department:Administrative
Type:ON-SITE
Region:Melbourne
Location:Melbourne, Victoria, Australia
Experience:Mid-Senior level
Salary:A$80,000 - A$100,000
Skills:
MICROSOFT OFFICE SUITEADOBE CREATIVE SUITEINDESIGNCRM SYSTEMSSALESFORCERE-LEASEDORGANIZATIONALADMINISTRATIVECOMMUNICATIONPROPERTY SECTOR EXPERIENCE
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Job Description

Posted on: March 30, 2026

Our client, a highly regarded and fast-growing office leasing agency located in South Melbourne, is continuing to expand its presence within Melbourne’s commercial property market. With a team of established leasing professionals and a strong pipeline of work driven by renewed momentum across the office sector, they are seeking to appoint a Senior Office Leasing Coordinator to support their next phase of growth. This is not a traditional administrative role. It sits at the centre of the leasing function, acting as the operational driver behind high-performing campaigns and ensuring a seamless experience across marketing, listings, and deal progression.

Job Responsibilities:

  • Coordinate leasing campaigns from start to finish
  • Prepare IMs (Information Memorandums, brochures, online listings
  • Work with designers, photographers, and portals (REA, Domain)
  • Ensure properties are positioned well in the market
  • Prepare Heads of Agreement and leasing documents
  • Track deals through negotiation to offer to lease execution
  • Liaise with landlords, tenants, solicitors
  • Prepare Heads of Agreement and leasing documents
  • Track deals through negotiation, offer, lease execution
  • Liaise with landlords, tenants, solicitors
  • Act as a key contact for landlords and tenants
  • Provide updates, reporting, and campaign feedback
  • Manage expectations and timelines

About you:

  • 1–2 years’ experience within the property or real estate sector
  • Strong organisational and administrative skills, with excellent attention to detail
  • Ability to manage multiple priorities and work to deadlines in a fast-paced environment
  • Collaborative approach, with the confidence to take ownership of tasks and outcomes
  • Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint and Word)
  • Working knowledge of Adobe Creative Suite, with InDesign highly regarded
  • Experience using CRM systems such as Salesforce, Re-Leased or similar
  • Strong written and verbal communication skills
  • Genuine interest in commercial property, particularly within the Melbourne market

Benefits:

  • Competitive salary package in the range of $80,000 - $100,000 + Superannuation
  • Opportunity to join a highly active and well-established commercial leasing team.
  • A culture focused on productivity and outcomes, rather than unnecessary process
  • Supportive, collaborative team environment with strong internal cohesion
  • Ongoing professional development and clear pathways for career progression within the business

To apply, email your resume directly through the link or for a confidential discussion reach out to Laura Panzera on 0459 980 117 or laura@primerecruit.com.au.

Originally posted on LinkedIn

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