Financial Assistant

About DKO:

We are a celebrated, multidisciplinary design practice with a team of over 230 professionals across six studios in Australia, New Zealand, and Southeast Asia. Our portfolio includes diverse projects such as bespoke residences, luxury hotels, innovative hospitality and workplace interiors, urban design, large-scale master planning, and landscape architecture. At DKO, our workplace culture is shaped by our core values, fostering a safe, inclusive, and diverse environment where our people can excel.

The Role:

The Financial Assistant is responsible for delivering accurate, efficient, and timely financial administration across multiple entities. This role manages the end-to-end accounts payable process, credit card reconciliations across six entities, and the shared finance inbox to ensure all queries and requests are actioned promptly. The position supports the finance team by maintaining accurate and up-to-date financial records, assisting with aged receivables management, preparing and processing client invoicing, and contributing to project forecasting, budgeting and plannings. The role requires a high level of attention to detail, organisational skills, and the ability to work collaboratively to meet deadlines and support business objectives. It also requires reconciling progress claims and payment management both critical to ensuring accurate and timely financial tracking.

This role will be based in the Sydney Studio and will report to the Accounting Manager located in the Melbourne Studio.

Key responsibilities include:

• Manage the full accounts payable process, including data entry, approvals, and payment runs
• Perform credit card reconciliations across six entities
• Monitor and action the shared finance inbox, ensuring timely and accurate responses
• Maintain accurate and current financial records in line with company standards
• Assist with aged receivables management, including follow-up and reporting
• Support the finance team with preparation and processing of client invoicing
• Assist with project forecasting, budgeting, and financial analysis
• Liaise with internal teams and external suppliers to resolve queries and maintain positive relationships
• Contribute to process improvement initiatives within the finance function
• Support Accounting Manager and CFO with daily financial operations and reporting

Skills & Experience:

• Highly skilled verbal and written communication
• Proficient in MS Office (Excel), Xero
• Deltek, PIM and Vantage Point (experience desirable but not necessary)
• Exceptional time management to meet deadlines
• Ability to work individually and collaboratively in a team
• High attention to detail and accuracy with work
• Demonstrating initiative and problem-solving
• Capability to prepare accurate financial reports

About You:

• Bachelor of Accounting (or other relevant qualification) or 2 + years of relevant industry experience.
• Experience with Deltek Vantage Point preferred but not essential
• Proficiency in Microsoft Suite, specifically Excel, along with Xero
• Excellent communication, whether written, visual, or verbal
• Exceptional organisation, time management and coordination
• Ability to work well within a team or independently
• Capability and accuracy in preparing financial reporting

What We Offer:

• Work in an award-winning studio with a focus on equity and inclusion
• Work in a friendly, supportive, fun and creative team environment
• Opportunities for career progression
• Exposure to projects across Australia
• Professional memberships
• Employee Assistance Program to support mental health
• Wellness initiatives and social events
• Generous parental leave policy