Program Coordinator

At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 17,000 staff and serve more than 118,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our recently launched strategic plan: MACS 2030: Forming Lives to Enrich the World.

It is an exciting time to join MACS, where we are transforming to bring to life our strategic plan - MACS 2030: Forming Lives to Enrich the World that will help all MACS staff come together to make the most of what a Catholic education has to offer so that we have the greatest and most distinctive impact in our classrooms, staffrooms and schools communities. More details on the MACS strategy can be found here.

WHY WORK FOR US?

• Professional development opportunities with a defined personalised annual budget
• Access to flexible working arrangements, which include working from home arrangements
• You will work in a tight-knit, supportive team to ensure you succeed in your role
• Employee Assistant Program (EAP) supported by Mental Health First Aiders in the workplace, providing a safe and caring environment to our staff and students

The MACS Code of Conduct (the Code) embodies our collective commitment to fostering a positive and supportive work environment that prioritises the health, safety and wellbeing of everyone, inspired by our Catholic faith. We ask that all staff read and understand the Code and model the behaviours that are expected of us.

We’re seeking a Program Coordinator to support the delivery of MACS’ major digital initiatives, including the Digital Re-imagination and Cyber Security programs. In this role you’ll drive coordination across governance, documentation, milestones, and reporting, ensuring smooth program execution. It’s a great opportunity for someone with proven IT program coordination experience, strong communication skills, and the ability to thrive in a fast-paced environment.

Please note: this is a two year fixed-term roleWHAT YOU WILL DO

• Provide co-ordination support to the program and project team to deliver on the MACS technology initiatives, providing an effective and efficient channel for co-ordination between the multi-stream programs
• Manage coordination and tracking of program/project meetings and related actions and decisions, including all governance meetings
• Prepare executive briefings, presentations, meeting agendas, minutes, meeting papers and program reporting
• Support the development of program plans and tracking of key milestones and deliverables, including management of program document and records
• Provide coordination and support of the program and project risks, issues, communications, in line with inter dependencies

ABOUT YOU

• Demonstrated experience in coordinating and supporting large scale IT programs High attention to detail, accuracy and quality with development of program artifacts including presentations, reports, controls, and governance actions and decisions.
• Demonstrated experience with excellent document and information management
• Excellent time management and demonstrated ability to be proactive and flexible with the capacity to balance and deliver on conflicting priorities.
• Substantial experience and demonstrated technical skills in working with relevant software packages, especially within M365, Microsoft Office, MS Teams, SharePoint, MS Project. JIRA and Confluence
• Ability to work well autonomously as well as collaboratively within a team environment.

HOW TO APPLY

Please refer to the position description for further details about the role and the Key Selection Criteria.

Click APPLY to submit your application. If you have any queries about this role, they can be directed to our HR team by email recruitment@macs.vic.edu.au

You will need to provide:

1. An up to-date Resume and

2. A cover letter addressing the Key Selection Criteria, limited to two pages

Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check and must be willing to obtain and maintain a National Criminal History Check.

Candidates must hold full Australian Working Rights and provide evidence of this.

Privacy Collection Notice – Job Applicants

MACS collects your Personal information to assess your application and suitability for employment. By submitting your Personal information, you consent to the use and disclosure of your Personal information for the purpose of being considered for employment at MACS. Applicants can withdraw their applications at any time during the recruitment process

For further details, please see the full Privacy Collection Notice here

APPLICATIONS CLOSE: 4.00pm Friday, 5 September 2025