Project Coordinator

• Sydney CBD / Remote
• 3 Months | 2 days per week
• $400-450/day + SuperThe Role

Our client, a major Sydney-based non-profit, is about to kick off a significant digital transformation. They are looking for a highly organised Project Coordinator to act as the internal lead for a high-priority Fundraising CRM implementation.

This project involves migrating and optimising donor data into an existing HubSpot ecosystem. While an external specialist agency is leading the technical build, we need a dedicated "internal driver" to ensure the organisation meets its obligations, delivers data on time, and keeps the momentum moving. It's an initial 3-month contract, 2 days per week, offering $400-450/day + Super. Open to hybrid or remote candidates (Aus).

Responsibilities

• Agency Liaison: Act as the primary point of contact for the external implementation agency, ensuring they have everything they need from the internal team.
• Action Management: Rigorously track and manage client-side tasks assigned by the agency, ensuring internal stakeholders provide inputs and approvals on schedule.
• Meeting Coordination: Schedule and facilitate project updates and decision-making sessions between agency partners and internal NFP leaders.
• Escalation & Risk: Proactively identify when internal deliverables are slipping and escalate issues to leadership to keep the 3-month timeline on track.
• Quality Assurance: Ensure a high level of attention to detail regarding data requirements and project documentation.

Your Profile

• Working knowledge of HubSpot is highly desirable or experience with other CRM implementations
• You understand the dynamics of working with an external agency and know how to manage a project from the client side.
• An understanding of donor journeys or fundraising processes is a significant advantage but not essential
• Exceptional time management and stakeholder management skills, keeping stakeholders accountable to deadlines

Important: You must possess full Australian working rights to be considered.

If this sounds like you, apply now! Send your CV to jsutton@aquent.com

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When building teams for our clients, Aquent strives to promote and create an open, inclusive, and equal environment in which every employee can flourish. We encourage applications from diverse backgrounds as we value the importance of diversity and inclusivity within the professional networks we support and the communities we serve. Please let us know if we can provide additional support for your interview process.