Senior Department Administration Officer

About The Role As the Senior Department Administration Officer, you'll be a trusted partner to the Manager City Development and a key support across the wider department. In this varied and rewarding role, you'll use your exceptional organisational skills, initiative, and attention to detail to keep priorities on track, support the delivery of important projects and services, and help the team achieve meaningful outcomes for our community. Work type: Fixed term, full-time (12 months)Classification: Band 5, $83,436 + super. Key responsibilities include:

• Deliver a range of day-to-day department administrative activities, proactively and effectively within agreed timelines, such as:

• Coordinate and support the running of department meetings and functions or events.
• Monitor and coordinate department correspondence, workflows and record keeping.
• Provide essential individual support to the Manager and assist with diary and email management and preparation of management reports.

• Assist the Department in the processing of purchase orders and receipts.
• Assist the Manager with ad-hoc assignments including fact finding/information collation, preparing proposals and presentations.
• Coordinate and support Councillor portfolio meetings and advisory committees as relevant to the department.
• Support the leader in training new team members.

About You To be successful in this role, you will have relevant experience in office administration. Essential Experience:

• Well-developed people skills to support, influence, and collaborate with relevant stakeholders.
• Proficient communication skills - written and verbal.
• Strong attention to detail.
• Ability for critical and analytical thinking and problem solving.
• Strong stakeholder management skills or ability to work effectively with diverse stakeholders to achieve task outcomes.
• Ability to plan, prioritise, organise and manage resources effectively.
• Study and/or qualification in Business related areas.

Preferred candidates will be required to undergo a National Police Check and a Working with Children's Check as part of the recruitment process (funded by the City). If this sounds like the role for you, then click apply now! Child Safety Responsibilities   We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our  Child Safe Standards Management Policy .  Diversity and Inclusion  At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  We are the City From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong. We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Tessa Booth | Governance Advisor Council Business tessa.booth@geelongcity.vic.gov.au Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared. To obtain a copy of the position description, please visit https://www.geelongaustralia.com.au/employment/default.aspx