Project Manager

As Project Manager you will be expected to contribute independently to the tasks below. This means as a PM you demonstrate a high familiarity with the subject matter and are able to produce these deliverables with little guidance from senior team members. Project Managers are also able to validate and oversee deliverables produced by Project Coordinators and Assistant Project Managers. It is expected a PM manages between 5-8 projects at various stages. As the Project Manager for the capital works program across government agency assets, you are expected to take total responsibility for the effective management of all phases of a project (or projects) from initial establishment to handover and project closure. In this capacity, you will oversee the strategic delivery of capital works initiatives across multiple government agency facilities, ensuring alignment with organizational priorities, regulatory requirements, and stakeholder expectations. The role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the project and focus these to maximize outcomes for all stakeholders.

• Ensure monthly project deliverables are completed, these include:
• Project Delivery Plans
• Monthly Status Reports
• Anticipated Cost Reports
• Meeting Agendas and Minutes
• Establish project budget in accordance with client requirements. Manage and forecast expenditure to achieve completion within budget.
• Establish a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery.
• Establish an accurate and up to date risk register.
• Preparation of PCG (Project Control Group) reports and attend PCG meetings as required.
• Chair weekly project meetings as required.
• Ensure timely issuance of meeting minutes and agendas
• RFP (Request for Proposal) preparation, scope writing and tendering
• Lead value engineering, buildability analysis, and assist in critically reviewing the design and documentation to minimize risk and maximize outcomes.
• Contract negotiation and award.
• Contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests of client and Jones Lang LaSalle.
• Establishing and maintaining anticipated cost reports. Including cash flows and accruals. Ensuring invoices from vendors are submitted in a timely manner to both the clients and JLL accounting.
• Reviewing and providing recommendations on variations. Collecting and vetting appropriate supporting documentation for submission to clients. Obtaining timely client approvals.
• Implementing and maintaining JLL Health Safety and Environmental systems and take responsibility for areas under your direction.
• Ensure attention to details on all deliverables and the overall quality of final products positively represents JLL.
• Ensure a Safety and Environmental Plan is in place and is actively complied with by yourself and others.
• Be able to effectively run project in the absence of the Senior Project Manager or Director.

Management of completion of the project close out.

• Financial close out
• Contractual documents (as-builts, deeds of release, client training, etc…)

You should be able to

• Confidently manage project delivery from inception to closure.
• Proficiency in the use of Microsoft Office Suite, SharePoint, Microsoft Project and experience in managing cost reporting systems.
• Understand the legal environment for each project in respect of planning, commercial aspects and delivery constraints.
• Be able to carry out commercial negotiations with contractors, suppliers, consultants and authorities within established limits of authority.
• Understand our obligations for complying with ISO14001, ISO45001, ISO9001 and Environmental Health and Safety legislation generally.
• Assist in maintaining accreditations where applicable.
• Ability to assess clients basic needs and project constraints.
• Ability to assist in the commercial assessment of new projects.
• Have a detailed understanding of different delivery methods. I.e. Project Management, Construction Management, Managing Contractor and Warranted Price, Lump Sum etc.
• Ability to assist in the preparation of project proposals and the delivery of presentations that may be required as part of securing new work.

A degree in a relevant Project or Construction Management related discipline or related field and six (6) years’ experience or a combination of formal education and experience in excess of ten (10) years, four of which must be related to Design, Construction, or Project Management.