Project & Sales Coordinator

Project & Sales CoordinatorAbout Us

At KMTech, we’re not your typical managed services provider we’re changing the game by being the human face of tech.

Our mission is to deliver innovative, reliable, and people-first technology solutions to help our clients thrive.

We’re a high-performance, values-driven team that’s curious, united, and accountable. We challenge each other to grow, collaborate openly, and celebrate success together. If you’re passionate about tech and ready to take your career to new heights, this is where it happens.

What We Offer

• Hybrid Working Policy: Flexibility to balance work and life
• Professional Growth: Paid certifications, structured learning plans, and career development pathways
• Culture & Perks: EOFY and Christmas parties, annual team-building days, wellness programs, and an EAP for support
• Office Goodies: Daily fresh fruit, snacks, coffee machine, and free street parking
• High-Performance Culture: Recognition for initiative, collaboration, and innovation

About the Role

This is a hybrid role that will focus on project coordination across a portfolio of concurrent projects (typically 20-30 at any given time), alongside sales responsibilities including pre-sales support, vendor procurement, and stock management.

Key Responsibilities:

• Maintain project plans, schedules, resourcing, reporting, and key project artefacts including, risks and issues registers
• Manage client and stakeholder communications, including status updates and meeting coordination (agenda, minutes, and follow-up)
• Collect and consolidate weekly status inputs from engineers, track and follow-up on client dependencies, and support accurate reporting for monthly and QBR cycles to reduce PM workload and minimise delivery delays
• Prepare draft scope change documentation within agreed timeframes for PM and SA review and track approved changes whilst updating delivery artefacts accordingly
• Support the sales team by preparing quotes, proposals, contracts, and drafting SOWs, BOMs, and related documentation using approved templates and inputs
• Coordinate procurement activities including purchase order creation, vendor follow-ups, and monitoring order fulfilment, ETAs, and delivery risks
• Manage licensing procurement aligned with SA-approved solutions and ensure timely processing and tracking of requirements
• Contribute to improved project delivery outcomes by ensuring timely coordination, clear communication, and positive feedback from PMs and clients on reporting clarity, consistency, and responsiveness

What You’ll Bring

• 1-2 years of hands-on project coordination experience delivering work to agreed scope, timelines, and outcomes
• Experience within a managed services environment is HIGHLY PREFERRED
• Project management certification or equivalent practical delivery experience
• Exposure to project management frameworks such as PMI / PMBOK, PRINCE2, or Agile methodologies
• Strong ability to plan work, manage risks, and adapt priorities in a fast-paced environment
• Excellent stakeholder coordination and communication skills across the project lifecycle, with the ability to tailor messaging to different audiences
• Highly organised, with strong prioritisation skills and the ability to meet deadlines consistently
• High attention to detail, ensuring accuracy and quality across all deliverables
• Practical problem-solving skills with a focus on identifying issues and proposing workable solutions
• Collaborative team player who contributes positively and works effectively across teams

Why You’ll Love It Here

We’re a team that backs each other, takes ownership, and goes above and beyond — for our clients and for one another.

If you want to be part of an organisation that invests in your growth, celebrates innovation, and recognises great work, KMTech is where you’ll feel right at home.

Additional Requirements

As part of the recruitment process, the successful candidate will be required to undergo:

• A Police Check
• An NDIS Worker Screening Check
• A Working with Children Check

Location & Work Arrangement:

• Melbourne-based with onsite requirement
• Full-time in-office for the first 6 months, then 3 days in office / 2 days from home