Master Scheduler

At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 17,000 staff and serve more than 118,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our recently launched strategic plan: MACS 2030: Forming Lives to Enrich the World.

It is an exciting time to join MACS, where we are transforming to bring to life our strategic plan - MACS 2030: Forming Lives to Enrich the World that will help all MACS staff come together to make the most of what a Catholic education has to offer so that we have the greatest and most distinctive impact in our classrooms, staffrooms and schools communities. More details on the MACS strategy can be found here.

WHY WORK FOR US?

• Professional development opportunities with a defined personalised annual budget
• Access to flexible working arrangements, which include working from home arrangements
• You will work in a tight-knit, supportive team to ensure you succeed in your role
• Employee Assistant Program (EAP) supported by Mental Health First Aiders in the workplace, providing a safe and caring environment to our staff and students

The MACS Code of Conduct (the Code) embodies our collective commitment to fostering a positive and supportive work environment that prioritises the health, safety and wellbeing of everyone, inspired by our Catholic faith. We ask that all staff read and understand the Code and model the behaviours that are expected of us.

The Master Scheduler plays a key role in the Digital Change and Transformation team, supporting large-scale initiatives under the Digital Reimagination Program (DRI).

Reporting to the PMO Manager, you’ll be responsible for developing and maintaining an integrated master schedule across the DRI program and other strategic IT projects. You’ll work closely with project leads, the PMO, and key stakeholders to ensure alignment, visibility, and coordination of all project activities. This role is ideal for someone with strong scheduling expertise, experience in complex program environments, and a passion for structured project delivery.

Please not: this is a two year fixed-term roleWHAT YOU WILL DO

• Create and maintain a detailed master schedule using tools such as Microsoft Project aligned with the DRI Program and other ITS project plans.
• Define work breakdown structure (WBS), milestones, critical path, and task dependencies.
• Integrate individual schedules at stream, project, and program level into a single master view across the ITS portfolio
• Collaborate with project managers, functional leads, technical teams, internal teams, system integrators, third-party vendors and business leads to align timelines, deliverables and gather inputs and updates.
• Provide schedule forecasting, trend analysis, and "what-if" scenarios and timely updates to support decision-making.
• Track actual progress against the baseline schedule and identify slippages, bottlenecks, and risks in schedule performance.

ABOUT YOU

• Proven experience in Master Scheduling for complex or digital transformation programs (e.g., SAP SuccessFactors, Workday), etc.
• Demonstrated experience in developing and managing integrated project schedules in large, multi-stream implementations.
• Proficiency in Project Scheduling Tools and Techniques such as critical path, float, earned value, and schedule performance metrics and knowledge of schedule analysis techniques.
• Strong understanding of Project and Program Management Frameworks and familiarity with project management methodologies (PMBOK, PRINCE2, Agile/Hybrid).
• Experience leading schedule reviews and presenting complex scheduling data in a clear, concise manner, and the ability to proactively identify schedule risks and mitigation strategies.

HOW TO APPLY

Please refer to the position description for further details about the role and the Key Selection Criteria.

Click APPLY to submit your application. If you have any queries about this role, they can be directed to our HR team by email recruitment@macs.vic.edu.au

You will need to provide:

1. An up to-date Resume and

2. A cover letter addressing the Key Selection Criteria, limited to two pages

Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check and must be willing to obtain and maintain a National Criminal History Check.

Candidates must hold full Australian Working Rights and provide evidence of this.

Privacy Collection Notice – Job Applicants

MACS collects your Personal information to assess your application and suitability for employment. By submitting your Personal information, you consent to the use and disclosure of your Personal information for the purpose of being considered for employment at MACS. Applicants can withdraw their applications at any time during the recruitment process

For further details, please see the full Privacy Collection Notice here

APPLICATIONS CLOSE: 4.00pm Friday, 5 September 2025