Bid Coordinator

Bid and Submissions Coordinator | Top Tier Contractor

We are seeking a highly organised and detail-oriented Bid & Submissions Coordinator to join our growing team. In this role, you will play a key part in supporting the preparation and delivery of high-quality tenders, proposals, and capability submissions for major infrastructure, construction, and engineering projects.

Working closely with the bid manager, technical teams, and senior stakeholders, you will coordinate the end-to-end submissions process to ensure proposals are compliant, professionally presented, and submitted on time.

Key Responsibilities

• Coordinate the end-to-end bid and tender submission process, ensuring deadlines and submission requirements are met.
• Assist with the preparation, formatting, and editing of tender documents, proposals, and capability statements.
• Manage bid schedules, action registers, and submission timelines.
• Work closely with technical teams to gather and compile project information, CVs, case studies, and supporting documentation.
• Ensure all submissions comply with client requirements, formatting standards, and governance processes.
• Maintain and update the bid library, including templates, project information, and standard responses.
• Support the development of graphics, presentations, and supporting materials for proposals.
• Coordinate internal reviews and approvals prior to submission.
• Assist with post-submission activities, including document archiving and lessons learned reviews.

About You

• 3+ years’ experience in bids, submissions, proposals, marketing coordination, or project administration.
• Experience within construction, engineering, professional services, or infrastructure sectors is highly regarded.
• Excellent written communication and document editing skills.
• Strong organisational skills with the ability to manage multiple deadlines simultaneously.
• High attention to detail and commitment to producing professional, high-quality documents.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Experience with Adobe InDesign or proposal management tools is advantageous.

What We Offer

• Opportunity to work on major infrastructure and construction bids.
• Supportive and collaborative team environment.
• Career development opportunities within a growing organisation.
• Competitive salary and flexible working options.

How to Apply:

Please click 'Apply Now' or contact Stuart - stuartp@unifyrecruitment.com.au