Contract Administrator

Contract Administrator

Full-time | Sydney-based | Hybrid

Cut through the clutter. Deliver real results.

At Craft Group, we don’t waste time on things that don’t move projects forward. We deliver smart, practical project and development management — and we need a Contract Administrator who works the same way.

This is a role for someone who loves detail but also sees the bigger picture: getting contracts locked in, obligations clear, and relationships running smoothly. If you thrive on accuracy, communication, and keeping things sharp, this is your kind of gig.

What you’ll do

• Assisting with subcontractor procurement – Sending out tender packages, collecting quotes, and helping evaluate pricing.
• Drafting and issuing contracts or subcontracts – Using templates to prepare and manage simple contract documents.
• Managing contract administration registers – Keeping track of variations, RFIs, payment claims, and approvals.
• Assisting with progress claims and invoices – Reviewing and processing subcontractor claims and supplier invoices for approval.
• Maintaining document control – Organising project folders, drawings, contract documents, and keeping everything up to date.
• Tracking and following up on key deadlines – Helping ensure things like insurances, SWMS, and progress reports are submitted on time.
• Coordinating with site teams and consultants – Helping gather information or documents needed from different stakeholders. 
• Preparing simple reports or summaries – Status updates for variations, budgets, or project tracking.
• Supporting project managers – General admin, minutes of meetings, organising files, and helping keep projects running smoothly.

What we’re looking for

• Strong attention to detail – Accuracy is critical when reviewing contracts, variations, and project documents.
• Good communication skills – Both written and verbal; they'll be dealing with suppliers, subcontractors, and project stakeholders.
• Highly organised – Can manage paperwork, deadlines, and follow-ups across multiple projects.
• Proactive attitude – Doesn’t wait to be told what to do; follows things up and stays on top of admin.
• Reliable and punctual – Someone you can count on to be present and consistent.
• Eagerness to learn – Open to feedback and committed to improving their knowledge in construction and contracts.
• Basic computer literacy – Comfortable using Excel, Word, and learning project management systems.
• Professionalism – Understands the importance of confidentiality, presentation, and being a team player.
• Interest in construction or project management – Even without experience, a genuine interest helps them stay engaged.
• Studying or recently completed a relevant course – Construction Management, Business Admin, Engineering, etc.
• Driver’s license and own transport – Helpful if you're working across multiple project sites or offices.

Why join Craft Group

We’re a tight team that knows how to get stuff done. No unnecessary admin, no endless meetings — just smart people working together to deliver great projects. You’ll work across interesting developments, get direct access to senior people who’ve been there and done it, and be part of a culture that values initiative and clear thinking.

If you're interested in this opportunity and looking to build a solid foundation in the construction industry, we’d love to hear from you. Please send your resume and a brief cover letter outlining why you’re the right fit to admin@craftgroup.com.au.

We’re open to training the right candidate, so don’t worry if you don’t tick every box — attitude and willingness to learn go a long way.