Facilities Administrator

Job Title Facilities Administrator Job Description Summary We are seeking a highly organized and detail-oriented Facilities Administrator to join our team onsite at a Correctional Facility based in Lara. This role is responsible for end-to-end work order management, purchase order processing, invoice coordination and supporting operational reporting to ensure service delivery obligations are met. If you thrive in a fast-paced environment, enjoy working with systems and financial data, and have strong administrative capability - this could be the role for you. Job DescriptionKey Responsibilities

• Raise and process purchase orders within the management system
• Manage reactive and planned maintenance work orders end-to-end
• Financially close work orders in a timely manner
• Maintain Works in Progress (WIP) reporting
• Run daily reports and extend jobs as required
• Support monthly and six-monthly contractual reporting
• Liaise with Facility Coordinators to flag chargeable cases
• Ensure accuracy of data entry in JDE E1
• Front of house duties including greeting visitors, handling deliveries and answering calls
• Provide invoice coding support and follow up outstanding supplier invoices

About You

• Minimum 2 years’ experience in an administrative or facilities support role
• Experience in work order management systems
• Strong computer literacy (Microsoft Word & Excel essential)
• High attention to detail and strong data accuracy skills
• Comfortable working within a correctional facility environment
• Experience with JDE E1 or similar CMMS system highly desirable
• Strong communication and stakeholder engagement skills

Key Performance Expectations

• Job closures completed within 1 day
• Purchase orders processed within 4 hours
• Reporting completed by 10am daily
• Mobility job requests processed within 2 hours

Why Join Cushman & Wakefield?

• Global property leader with strong local presence
• Structured systems and processes
• Collaborative and supportive team environment
• Exposure to facilities operations within a major government portfolio

If you are organized, process-driven and ready to play a critical role supporting facilities operations, we would love to hear from you. As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times. INCO: “Cushman & Wakefield”