Executive Assistant

About the Company

Recognized as a Global Fortune 500 leader and an employer of choice worldwide, this organization is driving innovation that empowers people and businesses to achieve more. With a commitment to sustainability, inclusivity, and cutting-edge technology, it continues to shape the future of work and digital transformation.

• 18-Month Contract Opportunity
• Hybrid Work Model – 3 Days Onsite in North Sydney
• Join a globally renowned technology leader driving innovation and transformation.

We are on a mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

About the Role

Do you want to be an Executive Assistant/Group Administrator at one of the largest cloud companies in the world at the most exciting transformative time in the industry? Envision a world where passionate innovators come to collaborate, envisioning what can be and taking their careers places, they simply couldn’t anywhere else. This is a world of more possibility, more innovation, more openness, and sky’s-the-limit thinking - a cloud-enabled world.

Responsibilities

• Calendar Management – Calendar management to assist in organising team meetings, 1 to 1’s, Customer meetings and any other internal and external meetings required. Including providing Tier 2 EA support to the Education Lead.
• Travel - To be booked for each of Leads and Calendars populated to reflect the travel.
• Expenses – Submit and process expenses for all leads on a monthly-basis.
• Event Management – managing ad-hoc team offsites, including internal/customer/corporate hospitality events.
• PO Management – PO management on behalf of Leads and their team requirements.
• PC Refresh – Work with procurement re: PC requirements for all of the Public Sector Team, including new headcount and refresh cycle and maintaining the Asset Register.
• On-boarding – Ensuring all new hires are issued with a laptop, headset and ready to go upon start date in their location. Work with HR to ensure new hires have a simple, consistent, streamlined and positive on-boarding experience; point of contact provided in addition to direct manager.
• Projects – Work with manager and other Group Admins to ensure Group Admin Teams site is updated with current ‘how-to’ procedures and policies.
• Ad-hoc – assist with any additional support requests from the Leadership Team and requirements from the business segment.

Qualifications

2-3 years’ experience within a similar Group Admin supporting multiple Leads or 1 to 1 support role at a Leadership level, including complex calendar and travel management, general business administration, and customer service

Required Skills

• Professional manner with strong verbal and written communication and interpersonal skills including diplomacy, integrity and resourcefulness
• Proven track record of accountability, reliability, and confidentiality
• Exceptional organisational skills with the ability to prioritise among multiple projects and a high volume of incoming requests
• Ability to make timely decisions, prioritise, and exercise sound judgment with appropriate urgency in situations that require a quick response
• Corporate or Operational Background
• Experience collaborating and partnering with Business Management and/or Chief of Staff role(s) as well as a broader business administration/operations community
• Proficient in Microsoft Office suite and experience using tools and applications for Travel and Expenses and Purchase Orders is a bonus
• Have a passion for learning
• Confident user of Microsoft products (including Outlook, Office, Teams & SharePoint) would be preferable.
• Requires a high level of administrative skill with the ability to learn quickly, good organisational and communication skills.
• Someone with a high level of attention to detail, who is proactive and is a strong team player.

Preferred Skills

Apply now for an immediate interview!!!!