Senior Administrator

Senior Administrator | Public Practice Accounting Firm | Melbourne | Full-Time

We are seeking a highly organised and proactive Senior Administrator to join a well-established public practice accounting firm in Melbourne.

This is a fantastic opportunity for someone experienced in public practice administration who is ready to take the next step in their career. Combining traditional administration duties with a strong focus on corporate secretarial responsibilities in this role you will be working closely with a supportive team.

Corporate Secretarial

• Prepare and lodge ASIC forms, annual statements, resolutions, board minutes and statutory returns
• Maintain client corporate registers, member registers, minute books, and statutory records
• Incorporate companies, register business names, and establish discretionary, unit and hybrid trusts
• Process company and director changes (appointments, resignations, name/address updates), share allotments/transfers and company de-registrations
• Conduct company searches and manage corporate database integrity (CAS BGL 360), including generating reports and updating missing information
• Liaise with ASIC and other authorities, and provide advice to clients and internal stakeholders on corporate compliance matters

Administration

• Oversee day-to-day office operations including supplies, catering, meeting rooms and reception duties
• Support and mentor junior administrative staff
• Provide administrative support to accountants including document collation, lodgements, onboarding/offboarding clients, maintaining databases, and managing calendars
• Monitor WIP and assist with invoice preparation
• Manage ATO lodgements (income tax, BAS, payroll tax) and liaise on deferrals, payment plans, and penalty remissions
• Prepare ASIC annual review mail-outs, handle mail, and scan/file secretarial documents

About You

• Prior experience in a similar administration/corporate secretarial role within public practice or professional services (Chartered firm experience highly regarded)
• Thorough knowledge of corporate compliance and regulations
• High level of proficiency in CAS BGL 360, and competent with Microsoft Office and Outlook
• Attention to detail and strong organisational skills
• Able to manage multiple priorities and competing deadlines
• Excellent written and verbal communication skills
• Collaborative, proactive and client-focused mindset

Why Join Us?

• Flexible working arrangements to support work-life balance
• Collaborative and supportive team culture
• Ongoing learning and professional development opportunities
• Be part of a well-established firm with a strong and loyal client base