Administration Assistant

_Shaping the future of real estate for a better world.__At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.__We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.__JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat._What This Job Involves JLL is seeking a dynamic part-time Administration Assistant for a 25-hours a week (flexible times). The person will be the face and voice of Floreat Forum, this role involves interacting with customers, contractors, retailers, and staff members. Our ideal candidate is a personable individual with excellent multitasking abilities, capable of maintaining composure under pressure, and thriving in a diverse work environment. This opportunity offers a varied and engaging workload for the right professional. A snapshot of your responsibilities:

• Ensure Reception Switchboard is manned at all times and calls answered promptly with a high level of customer service demonstrated at all times
• General administrative duties as specified by the Centre Manager
• Maintain and update the archive management system
• Assisting Centre Administrator/Operations Manager in raising contracts/ purchase orders in MRI
• Co-ordinate and communicate induction processes of CM3 & Sassi Contract Management System to all contractors on site and manage the return all site keys at the end of each day.
• Assist with collecting and entering sales and traffic figures from tenants on a monthly basis.
• Assist Centre Administrator with purchase order entry, creditor invoice batching and tenant invoice distribution

Interested? An ideal candidate would need to have the following qualifications:

• Excellent communication and customer service skills
• High personal presentation
• Calm person who can deal with stressed stakeholders without becoming stressed themselves
• Comprehension of financial components of invoices
• Able to be an engaged team member who is eager to learn and grow.

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! What can you expect from us? As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Apply today, quoting job reference number MPREQ471811