Job Description We are seeking a reliable, organised, and professional Reception &amp; Rostering Coordinator to join our client&apos;s vibrant team in Geelong. This is a dynamic, front-facing role designed for a skilled administrator who can seamlessly balance front-desk operations with complex workforce scheduling. If you thrive under pressure, possess stellar communication skills, and enjoy keeping an office running smoothly, we want to hear from you!, Front Desk &amp; Client Services <ul><li> Act as the welcoming first point of contact for clients, families, care workers, and visitors.</li><li> Efficiently manage a high volume of incoming phone calls, addressing inquiries and directing matters appropriately.</li><li> Handle general monthly office duties, including managing post, document destruction (shredding), laminating, and ordering office supplies. </li></ul>Rostering &amp; Workforce Coordination <ul><li> Coordinate, build, and maintain accurate staff rosters using electronic management systems.</li><li> Match and allocate care workers to shifts based on client needs, worker skills, and availability.</li><li> Communicate shift assignments, last-minute changes, and cancellations clearly and promptly to staff and clients.</li><li> Monitor leave, unexpected absences, and shift coverage to ensure continuity of care for clients. </li></ul>Records &amp; Data Administration <ul><li> Maintain accurate, up-to-date client and staff records in internal databases.</li><li> Complete monthly administrative workflows, such as printing client statements and generating routine operational reports.</li><li> Maintain fast and accurate data entry across Microsoft Office programs. </li></ul>About The Candidate <ul><li> Experience: Prior background in healthcare, aged care, home care, hospital, medical centre, or GP clinic administration.</li><li> Technical Skills: Advanced proficiency in Microsoft Office (Word, Excel, Outlook) with fast, accurate typing and data entry skills. Experience with electronic rostering software is highly regarded.</li><li> Communication: Exceptional verbal and written communication skills with a clear, calm, and respectful phone manner.</li><li> Organisation: High-level organizational abilities with a knack for prioritizing tasks in a fast-paced, high-volume environment.</li><li> Attributes: A punctual, honest, approachable, and resilient team player who adapts easily to changing daily demands., * Experience within Medical Reception space</li><li> Knowledge to book in appointments and schedules</li><li> NDIS or aged care or healthcare background is highly desirable</li></ul>

Receptionist & Rostering Coordinator

Job description: Administration Officer &#x2013; Medical Panels&#xA0;<ul> <li>$84,066.00 per annum + 12% superannuation</li> <li>x2 full time, fixed term opportunities (x1 until 30/06/2027, x1 until 30/06/2028)</li> <li>Wurundjeri Woi Wurrung / Melbourne based role (hybrid work from home &#x2013; 3 days a week in office)</li> </ul>&#xA0;&#xA0;About the opportunity&#xA0;As an alternative medical dispute resolution service under the&#xA0;Workplace Injury Rehabilitation and Compensation Act&#xA0;and the&#xA0;Wrongs Act 1958, Medical Panels play an important role in the fair assessment of medical disputes, hearing around 4500 referrals each year and producing binding decisions that have a significant impact on injured workers and claimants. Medical Panels are selected for the purpose of responding to a medical referral where there is disagreement or uncertainty about aspects of an injury or medical condition.&#xA0;The Administration Officer is responsible for the provision of efficient and effective administration support to ensure the proper functioning of Medical Panels.&#xA0;<ul> <li>Manage a broad range of enquiries including via phone and email, from stakeholders including workers/claimants, Courts, legal representatives, medical practitioners and allied health professionals</li> <li>Generate relevant, accurate and timely documentation/information to Panel Members, Workers, Referrers and Legal Representatives including, but not limited to, registration of referrals, appointment letters, schedule updates and the generation of standard and non-standard correspondence</li> <li>Scheduling and booking of Medical Panel hearings (predominately psychiatric examinations) utilising videoconferencing technology (Zoom)</li> <li>Resolving technical issues in a calm and empathetic way with workers and claimants who may be anxious or distressed to ensure Medial Panel hearings can proceed as scheduled, ensuring the timely resolution of disputes</li> <li>This position may require occasional availability for after-hours and weekend work to support training sessions, meetings, events and other ad hoc operational needs</li> <li>Please note&#xA0;&#x2013; this role will involve the review of medical and incident information</li> </ul>&#xA0;Please ensure you review the Position Description here&#xA0;for additional information on accountabilities for this role. &#xA0;About you&#xA0;You are a resilient administration professional, who thrives in fast-paced environments, remaining calm, positive and focused under pressure. You bring strong administrative skills and are proficient in Adobe, SharePoint and Lotus, enabling you to manage information, documentation and digital workflows effectively. You work confidently and compassionately with people who have experienced workplace injury, demonstrating professionalism, empathy and clear communication. A proactive problem solver, you can quickly assess issues, identify practical solutions and work independently when needed. Your positive attitude, reliability and commitment to delivering high-quality service make you a valued contributor to any team.&#xA0;Additionally, you will also possess:&#xA0;<ul> <li>Practiced client service experience and commitment to the provision of quality customer service</li> <li>Effective time management and organisational skills</li> <li>Strong computer skills including Microsoft Word, Outlook, Skype for Business</li> <li>Proven ability to work in a highly productive operational team</li> <li>Experience in a similar environment (legal, medical or government) is advantageous and will be taken into consideration</li> </ul>&#xA0;&#xA0;Working with us&#xA0;At WorkSafe, our goal is for every employee to feel connected, safe, and valued within their team, for teams to feel appreciated in the workplace, and for WorkSafe to be respected in the community.&#xA0;We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals, including First Nations people, people with disabilities, those from diverse cultural and linguistic backgrounds, and individuals of all sexualities and genders. &#xA0;&#xA0;&#xA0;What&#x2019;s next?&#xA0;Applications close 11:00pm Thursday 24 September 2026. Click the link to apply, and join us in making a difference to Victorian lives.&#xA0;Only applications submitted via the WorkSafe Careers website will be considered.&#xA0;Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.&#xA0;Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.&#xA0;Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.&#xA0;To ensure a fair and open recruitment process, we request that you complete your written application and any online interviews without the use of AI tools. We want to understand your professional skills, experience and capabilities. We acknowledge that candidates may choose to use AI as part of background research.&#xA0;For further enquiries please contact&#xA0;Bianca Stojanovski via email bianca_stojanovski@worksafe.vic.gov.au

Administration Officer

<ul><li>24-month fixed-term contract </li><li> Melbourne, Sydney or Canberra location</li><li> Competitive salary of $91,672 - $103,862 plus 14% superannuation </li></ul>Summary Join a team that plays a critical role in protecting Australia&apos;s aviation environment. We are seeking highly organised and detail-oriented Security Clearance Administration Officers to support the administration of personnel security clearances and background checking processes. Working within a collaborative security function, you will help ensure employees, contractors and stakeholders meet security requirements before accessing sensitive information, systems and facilities. The Organisation Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world&#x2019;s airspace and provision of aviation rescue fire fighting services at Australia&#x2019;s busiest airports. Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep are helping to secure the future of Australia&#x2019;s skies and keep it amongst the safest in the world. We connect people with their world safely &#x2013; linking family and friends, generating economic activity, creating jobs, and facilitating trade and tourism. Airservices is committed to fostering a culture that is diverse, inclusive, and respectful. We encourage motivated individuals who love what they do, value a service first mindset and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry. The Role &amp; The Team As a Security Clearance Administration Officer, you will provide accurate, timely and customer-focused administrative support across a range of personnel security activities. You will work closely with clearance applicants, employees, contractors, hiring managers and security stakeholders to coordinate security clearance processes, maintain records and support compliance obligations. This is an excellent opportunity for an administration professional who enjoys working in a structured environment, managing sensitive information and delivering a high level of customer service. Key Responsibilities <ul><li> Coordinate and support security clearance sponsorship, initiation, renewals, transfers and separation processes.</li><li> Collect, review and maintain clearance documentation and supporting evidence.</li><li> Manage personnel security records, registers and reporting data.</li><li> Monitor clearance activities, outstanding actions and ongoing suitability requirements.</li><li> Provide guidance to applicants and stakeholders regarding security clearance processes, requirements and obligations.</li><li> Support audit readiness, compliance activities and data quality reviews.</li><li> Escalate issues that may impact security compliance, operational delivery or clearance integrity.</li><li> Maintain confidentiality when handling sensitive personnel and security-related information. </li></ul>Please see the link below to view the full Position Description: The Person You are a proactive administrator with exceptional attention to detail and strong organisational skills. You are comfortable managing competing priorities and communicating with a broad range of stakeholders. To Be Successful, You Will Have <ul><li> Previous experience in administration, coordination or compliance-focused roles.</li><li> Strong record-keeping and data management skills.</li><li> Excellent written and verbal communication abilities.</li><li> A high level of discretion and professionalism when handling sensitive information.</li><li> Strong Microsoft Office skills and confidence using databases or case management systems.</li><li> The ability to follow established procedures while identifying and escalating issues appropriately.</li><li> An understanding of government security requirements or personnel security processes would be highly regarded. </li></ul>Desirable <ul><li> Experience supporting security clearance, personnel vetting, background checking, compliance, government or regulated environments.</li><li> Certificate IV in Government Security, Personnel Vetting, or similar qualifications. </li></ul>At Airservices Australia, we embrace and thrive on diversity of thought, perspectives, and capabilities because we know the benefits of having a workforce that is representative of the community that we serve. We appreciate everyone is unique, and acknowledge diversity in thought leads to greater transparency and improved consideration in our decision making. We believe a diverse workforce supported by an inclusive culture is central to our success. We actively encourage and welcome candidates from all cultural backgrounds, gender identities, people living with disability and Aboriginal and Torres Strait Islander peoples to apply. Security Clearance To be eligible to apply, you must be an Australian Citizen as an AGSVA security clearance is required for this role. Please refer to the successful applicants will be required to undertake as part of the recruitment process. Should you require any further information please contact Alicia O&#x2019;Rourke &#x2013; Talent Acquisition Specialist at How To Apply To apply for this position please lodge an application online before Applications close 11.55 pm (AEST) Sunday 20 September, 2026.

Security Clearance Administration Officer

<ul><li>Opening available in Melbourne.</li><li>Opportunity to work with a leading organisation.</li></ul> About The RoleDrake Business Logistics is a leading provider of managed services in Australia, enabling our clients to focus on what they do best. We&#x2019;re looking for a Full-Time Mailroom Operator based in Melbourne to assist our client in providing the entire input and output value chain, including physical and digital mailrooms and corporate office services.As a member of the Mailroom team, you will support a major American technology corporation, leading in the manufacturing of personal computers and printers. Responsibilities<ul><li>In this role, you will be responsible for:&#xA0;</li><li>Mailroom, document and distribution services;</li><li>Reception and switchboard operation;</li><li>Concierge and hospitality services;</li><li>Office management services;</li><li>Managed print and reprographics;</li><li>Loading dock and logistics;</li><li>Archive management and live filing services;</li><li>Supplier management services;</li><li>Digital mailroom and digital mailbox;</li><li>Document imaging and workflow management; and,</li><li>Accounts payable and receivable solutions.</li></ul> Why Join Our Team?&#xA0;We value our team members and are committed to fostering your career aspirations. We offer:<ul><li>Recognition That Matters&#xA0;</li></ul>Your contributions are acknowledged through performance reviews, milestone rewards, and employee recognition initiatives.<ul><li>Support for Your Well-Being&#xA0;</li></ul>We promote balance through flexible leave options and wellness-focused initiatives that support your day-to-day needs.&#xA0;<ul><li>Opportunities to Grow&#xA0;</li></ul>Whether through internal mobility or learning support, we provide opportunities to build your career over the long term.&#xA0;<ul><li>A Workplace You&#x2019;ll Enjoy&#xA0;</li></ul>From team activities to company-wide celebrations, we foster a culture that values connection, inclusion, and collaboration. Required Skills, Qualifications &amp; AttributesTo be successful in this role, you&#x2019;ll need:&#xA0;<ul><li>Demonstrated mailroom operational and supervisory experience;</li><li>Sound leadership skills, as you will supervise one team member;</li><li>A customer service-oriented mindset;</li><li>A sense for collaboration;</li><li>An ability to build effective workplace relationships;</li><li>Attention to detail and immaculate presentation;</li><li>Excellent interpersonal skills;</li><li>Strong, effective communication skills (internal and external, verbal and written);</li><li>Solid organisational capabilities and planning/preparation skills; and,</li><li>A desire for continuous improvement and innovation and accepting of change</li></ul>Even if you don&#x2019;t meet every requirement, we welcome you to apply to discuss whether this role, or another opportunity, is the right fit for you.&#xA0;&#xA0;We&#x2019;ll also be in touch for future opportunities that match your skills or experience if you&#x2019;re not successful on this occasion.&#xA0;&#xA0;&#xA0; About Drake Business LogisticsDrake Business Logistics empowers businesses in Australia to focus on what they do best. We manage, transform, and digitise time-consuming processes to improve efficiency, lower costs, and enhance quality.Working alongside our global partners across seven countries, we empower our clients to focus on their core business.&#xA0;

Mailroom Operator

About ACC Australian Christian College (ACC) is a non-denominational, Christian Education organisation, whose mission is to develop each and every student to be equipped spiritually, academically, socially and physically to flourish into their full potential, and be a positive influence on the world around them. ACC is wholeheartedly committed to excellence in education so that students are &quot;well known, well loved, and well taught&quot; by dedicated trained Christian staff. ACC is part of Christian Education Ministries (CEM), with 17 schools in 5 states, and is also the largest non-government Distance Education provider in Australia. About ACC Casey ACC Casey, is located at Cranbourne South (45 minutes south of Melbourne), and is a P-11, co-ed, Christian school with Secondary year groups being added each year until P-12 is catered for. We are seeking a capable, friendly and highly organised School Administration Officer to join our administration team and provide excellent service to students, families, staff and visitors. About The Role The School Administration Officer plays an important role in the effective day-to-day operation of the College. As a key point of contact for our school community, you will provide professional and welcoming customer service while completing a broad range of administrative duties. Key responsibilities may include: <ul><li>providing reception and front-office support to students, families, staff and visitors</li><li>responding to telephone, email and in-person enquiries</li><li>maintaining accurate student and school records</li><li>supporting student attendance, enrolment and general administration processes</li><li>preparing correspondence, reports and other school documentation</li><li>receiving payments and assisting with basic financial administration</li><li>coordinating mail, deliveries, bookings and office supplies</li><li>providing administrative support to school leaders and teaching staff</li><li>assisting with student wellbeing matters, including first aid where required</li><li>contributing to the smooth and efficient operation of the College office </li></ul>This full time role commences as soon as is practicable. Statement of Commitment to Child Safety &amp; Wellbeing <ul><li>ACC Victoria Ltd is a child safe organisation which welcomes all children, young people and their families</li><li>We are committed to providing environments where our students are safe and feel safe, where their participation is valued, their views respected, and their voices are heard about decisions that affect their lives. Our child safe policies, strategies and practices are inclusive of the needs of all children and students</li><li>We have no tolerance for child abuse and take proactive steps to identify and manage any risks of harm to students in our school environments</li><li>We promote positive relationships between students and adults and between students and their peers. These relationships are based on trust and respect</li><li>We take proactive steps to identify and manage any risk of harm to students in our school environment. When child safety concerns are raised or identified, we treat these seriously and respond promptly and thoroughly</li><li>Particular attention is given to the child safety needs of Aboriginal students, those from culturally and linguistically diverse backgrounds, international students, students with disabilities, those unable to live at home, those who identify as LGBTIQ+, and all other students experiencing risk or vulnerability</li><li>Inappropriate or harmful behaviour targeting students based on these or other characteristics, such as racism or homophobia, are not tolerated at our school, and any instances identified will be addressed with appropriate consequences</li><li>Child safety is a shared responsibility. Every person involved in our school has an important role in promoting child safety and wellbeing and promptly raising any issues or concerns about a child&apos;s safety</li><li>We are committed to regularly reviewing our child safe practices, and seeking input from our students, families, staff, and volunteers to inform our ongoing strategies </li></ul>As a part of your application, you must read and support the Child Safety &amp; Wellbeing Policy and the Child Safety Code of Conduct. Common Responsibilities &amp; Duties <ul><li>Provide a child safe environment in accordance with the child safe standards;</li><li>Participate in child safety and wellbeing induction and training provided by the school and always follow the school&apos;s child safety and wellbeing policies and procedures;</li><li>Act in accordance with our Child Safety Code of Conduct;</li><li>Identify and raise concerns about child safety issues in accordance with our Child Safety Responding and Reporting Obligations Policy and Procedures, including following the Four Critical Actions for Schools;</li><li>Model and promote the vision and values of the school;</li><li>Maintain records of class attendance and recording student progress;</li><li>Implement effective student management consistent with the school&apos;s strategic plan;</li><li>Attend and participate in staff meetings as required;</li><li>Be actively involved in regular staff devotions and prayer </li></ul>Requirements <ul><li>Evidence of the right to work in Australia</li><li>Proof of identity</li><li>Clearance status of the Working with Children Check</li><li>Be a committed Christian connected with a church</li><li>Relate well to staff, students and parents</li><li>Have a servant heart</li><li>Have demonstrated excellent organisational and communication skills </li></ul>Benefits <ul><li>Work within a team that has a clear Christian vision and a strong Christian culture. </li><li>EAP Program</li><li>Health, fitness &amp; wellbeing WHEREFIT benefits platform with exclusive discounts</li></ul>

School Administration Officer

Employment Type - Temporary Full Time Hours per fortnight - 80 Job Category - Administration - Human Resources Req Id - 9459 <ul><li>Play a key role in the successful rollout of Optima across Barwon Health</li><li>Support and empower staff through training, problem-solving and system support</li><li>Temporary full-time opportunity until 30/11/2027 | 80 hours per fortnight | ADOs, 5 weeks leave &amp; salary packaging </li></ul>About The Role Join the Optima Systems Team as an Optima Rostering Support Officer (Stabilisation) and play a key role in supporting the ongoing success of Barwon Health&#x2019;s rostering, time and attendance and LOOP mobile application platforms. In this frontline support role, you will provide day-to-day assistance to staff and managers, resolve ServiceNow tickets, deliver training to key stakeholder groups and support the migration of remaining staff cohorts onto Optima. As Optima transitions from project implementation into business-as-usual operations, you will help embed sustainable processes and provide timely, practical support to users across the organisation. Reporting to the Rostering System Analyst, you will work collaboratively with the Integration &amp; Reporting Analyst and broader Optima Systems Team to troubleshoot issues, identify integration concerns and ensure users receive accurate and responsive support. This is an excellent opportunity for someone with strong rostering systems experience, problem-solving skills and a passion for supporting people to get the most from technology. Key Responsibilities <ul><li>Support Optima go-lives and stabilisation, assisting with roster builds, configuration, issue resolution and migration of remaining staff cohorts</li><li>Deliver training and go-live readiness, developing tailored resources and providing Optima and LOOP training, refreshers and troubleshooting support</li><li>Manage ServiceNow support requests, triaging and resolving rostering and LOOP queries, identifying recurring issues and escalating systemic matters appropriately</li><li>Support system integration and stakeholders, monitoring Optima&#x2013;PayGlobal and LOOP interfaces, assisting with reconciliation and testing, and maintaining strong relationships and support documentation </li></ul>What We&#x2019;re Looking For <ul><li>Demonstrated experience in system or application support, with experience supporting system implementations, rollouts or go-lives, including post-go-live support</li><li>Strong training and communication skills, with the ability to deliver engaging training and explain system processes clearly to diverse, non-technical audiences</li><li>Excellent customer service and organisational skills, with the ability to manage competing priorities, high volumes of support requests and changing demands while maintaining accuracy and attention to detail</li><li>Proficiency with service management and business systems, including ServiceNow and Microsoft 365; experience with rostering, time and attendance, payroll integrations or Optima is highly desirable </li></ul>Position Description Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services. Barwon Health Staff Benefits <ul><li>Excellent working conditions and a strong sense of job satisfaction </li><li>A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program </li><li>Extensive professional development opportunities </li><li>Attractive salary packaging benefits</li><ul><li>Living expenses capped at $9,010 </li><li>Meals and entertainment capped at $2,650 </li></ul></ul>For more information about working at Barwon Health, please click Here Diversity and Inclusion Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community. Child Safety We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government&#x2019;s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au) Additional Information If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au All Appointments Are Subject To <ul><li>Satisfactory Police Record Check </li><li>Immunisation Status Clearance </li><li>Working with Children Check (if applicable) </li></ul>To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email. Contact person: Heather Hall Email: heather.hall@barwonhealth.org.au Application closing date: 19 September 2026 Internal Applicants If you are currently employed at Barwon Health, please ensure you sign in via the employee login on the external careers page or access the careers page through One Point (intranet) before applying. Shortlisting may commence prior to the closing date - early applications are encouraged. Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.

Optima Rostering Support Officer (Grade 3), People and Culture

About This Role <ul><li>Keep health records moving safely, accurately and on time.</li><li>You will support a team that helps people access important health records.</li><li>You will work across records, privacy requests and key team projects.</li><li>Your work will help deliver better health services for people in custody.</li><li>Ongoing, full-time role earning $81,496 - $98,955 per year, plus super. </li></ul>What You Will Do As health records business support officer, you will support the health records team. You will help manage records, requests, meetings and project work. You Will <ul><li>provide timely administrative support to the health records team</li><li>support meetings by taking minutes and tracking key actions and decisions</li><li>manage assigned projects, track deadlines and report progress</li><li>coordinate the secure capture, registration, access and storage of records</li><li>respond to enquiries about health records, privacy and freedom of information matters within set guidelines. </li></ul>About You No mandatory qualification is listed for this role. Health records experience is highly desirable. You Should Also Have <ul><li>health records or government administration experience, with strong attention to detail</li><li>advanced Excel skills, including formulas, pivot tables and data charts</li><li>strong problem-solving skills, with the ability to work from guidelines</li><li>flexibility and teamwork, with a clear focus on inclusion and respectful service. </li></ul>To learn even more about this role, please read the position description. If you have any further questions, feel free to email Nicky Purchase at nicole.purchase@justice.vic.gov.au. Aboriginal and/or Torres Strait Islander (Aboriginal) people are strongly encouraged to apply. Learn more about our Aboriginal workforce strategy. How To Apply Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don&apos;t hesitate to get in touch with the contact person listed on this ad. Important Information Child safe statement of commitment The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people&apos;s rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work. e and Community Safety is committed to building a diverse and inclusive workplace and strongly encourages applications from Aboriginal people, people with disability, people from the LGBTIQ community, and people from culturally diverse backgrounds.

Health Records Business Support Officer

<ul><li>Location: Footscray Hospital&#xA0;</li> <li>Employment Type: Full-Time, Ongoing&#xA0;</li> <li>Salary: Admin Grade 2 + Superannuation + Salary Packaging</li> </ul> &#xA0; About the role: The Purchasing Administrator&#xA0;is responsible for&#xA0;providing administrative and procurement support to the Surgery, Endoscopy, and Anaesthesia division, including coordinating purchasing activities,&#xA0;maintaining&#xA0;records, and ensuring efficient supply&#xA0;processes.&#xA0; &#xA0; Key&#xA0;responsibilities:&#xA0; <ul> <li>Manage the end-to-end procurement process, including processing purchase requisitions,&#xA0;obtaining&#xA0;and evaluating quotes, placing orders, and tracking deliveries.&#xA0;</li> <li>Oversee and manage the Purchasing inbox, delegating workflow and responding to urgent requests and issues in a timely manner.&#xA0;</li> <li>Process theatre and clinic-related invoices, including loan and pay-and-replace proformas, as well as usage reports, ensuring accuracy and timeliness.&#xA0;</li> <li>Coordinate purchasing activities for Surgery, Endoscopy, Anaesthesia, and theatre reception requirements.&#xA0;</li> <li>Source and procure IT-related products for the SEAS division, including coordinating installation where required.&#xA0;</li> <li>Investigate and resolve discrepancies relating to orders, shipments, invoices, and requisitions, ensuring accurate billing and record-keeping.&#xA0;</li> <li>Process and maintain records for equipment repairs and service replacements in accordance with contracted service agreements.</li> </ul> &#xA0; About&#xA0;you:&#xA0; <ul> <li>Demonstrated excellent organisational and time management skills.&#xA0;</li> <li>High level of attention to detail and accuracy.</li> <li>Highly developed interpersonal and communication skills.</li> <li>Strong commitment to delivering customer-focused service.&#xA0;</li> <li>Proven ability to work both autonomously and collaboratively within a team environment.</li> <li>Demonstrated initiative, with the ability to exercise discretion, maintain confidentiality, and apply sound judgement.</li> <li>Advanced proficiency in Microsoft Office Suite and financial/accounting systems.</li> </ul> &#xA0; Click here for the Position Description. &#xA0; About Western Health&#xA0; Western Health is the leading healthcare provider in Melbourne&#x2019;s West - one of Australia&#x2019;s fastest-growing and most culturally and socioeconomically diverse regions.&#xA0; More than 13,000 employees help deliver a comprehensive range of services across our hospitals, community, correctional, and home-based settings. These services include acute tertiary care, emergency and intensive care, medical and surgical specialties, mental health and wellbeing, subacute care, ambulatory care, primary care, home-based services, and residential aged care.&#xA0; We are committed to driving innovation and sustainability that improves health outcomes for our community. With specialties spanning oncology, renal care, mental health, women&#x2019;s health and maternity, chronic disease management, geriatrics, and cardiology, Western Health is recognised for its expertise in managing complex and chronic conditions through integrated, patient-centred care.&#xA0; We foster a collaborative and inclusive culture where you can make a meaningful impact. We support our staff to keep learning and growing through a diverse range of education programs, partnerships with universities in medical research and professional development opportunities.&#xA0; &#xA0; Why join us?&#xA0; Compensation and Benefits&#xA0; <ul> <li>Competitive salaries, flexible work options, and wellbeing programs.&#xA0;</li> <li>Scholarships and grants to support ongoing learning.&#xA0;</li> </ul> &#xA0; Learning and Development&#xA0; <ul> <li>Access personalised pathways through the Western Health Learning Academy.&#xA0;</li> <li>Opportunities for postgraduate study, clinical education, and mentorship.&#xA0;</li> </ul> &#xA0; Community Impact and Inclusion&#xA0; <ul> <li>Make a difference through compassionate care in a diverse, inclusive workforce.&#xA0;</li> <li>Contribute to community wellbeing initiatives and healthcare research.&#xA0;</li> </ul> &#xA0; Organisational Culture and Environment&#xA0; <ul> <li>Work in a collaborative, innovative team focused on continuous improvement and excellence.&#xA0;</li> </ul> &#xA0; Ready to make an impact?&#xA0; If&#xA0;you&#x2019;re&#xA0;passionate about&#xA0;compassionate care, innovation, and community&#xA0;wellbeing, we&#x2019;d love to hear from you. Simply click on the &#x201C;apply&#x201D; button and follow the prompts.&#xA0; &#xA0; If you are currently employed at Western Health, please ensure you sign in through the &apos;Employee Login&apos; via the external Careers Page or access the Careers Page via the intranet before applying.&#xA0;&#xA0; &#xA0; Closing date: 11:59pm on 17 September 2026. &#xA0; Enquiries: For further information about this role, contact Cassandra Cook on 0481 420 888. &#xA0; Western Health is an equal opportunity employer. We welcome applications from people of all genders, Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and people with lived experience that strengthens their ability to do this work.&#xA0; Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.&#xA0; All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).&#xA0; Western Health is committed to the psychosocial safety of all applicants and employees.&#xA0; Western Health does not accept unsolicited resumes/applications from recruitment agencies.&#xA0;&#xA0; Western Health

Purchasing Administrator

Job description: Learning and Capability Administrator&#xA0;<ul> <li>$75,954 per annum + 12% superannuation</li> <li>Full time / 12 months fixed term opportunity</li> <li>Wadawurrung/Geelong based role (hybrid work from home &#x2013; 3 days a week in office)</li> </ul>&#xA0;&#xA0;About the opportunity&#xA0;At WorkSafe Victoria, we are committed to reducing workplace harm and improving outcomes for injured workers. Our Learning &amp; Organisational Development team plays a critical role in building the capability of our people, ensuring they have the skills, knowledge and tools needed to deliver meaningful outcomes for the Victorian community. This role sits within the Learning &amp; Capability team, supporting the delivery of learning initiatives that help create a safer and healthier Victoria.&#xA0;As a Learning &amp; Capability Administrator, you&apos;ll be at the centre of delivering engaging learning experiences across the organisation. This is an exciting opportunity to combine project coordination, stakeholder engagement and administration while gaining exposure to learning design, training delivery and capability development initiatives. If you&apos;re someone who enjoys working in a fast-paced environment, building strong relationships and keeping things running smoothly, you&apos;ll thrive in this role.&#xA0;What You&apos;ll Do&#xA0;<ul> <ul> <li>Provide administrative and project support to the Learning &amp; Capability team across a range of learning initiatives.</li> <li>Assist with coordinating training schedules, workshops, learning environments and stakeholder forums.</li> <li>Manage learning records, learner data and program administration within learning platforms.</li> <li>Prepare reports, dashboards, presentations, meeting agendas and minutes.</li> <li>Draft and distribute learning communications, intranet content and organisation-wide updates.</li> <li>Support the development, review and evaluation of learning programs, resources and feedback processes</li> </ul> </ul>&#xA0;&#xA0;Please ensure you review the Position Description here&#xA0; for additional information on accountabilities for this role.&#xA0;&#xA0;About you&#xA0;You&apos;re a highly organised and proactive administrator who enjoys supporting projects and working collaboratively with a broad range of stakeholders. You have a customer-focused approach and take pride in delivering accurate, high-quality work. With excellent communication skills and strong attention to detail, you&apos;re able to manage competing priorities while maintaining a positive and solutions-focused mindset.&#xA0;&#xA0;Additionally, you will possess the following skills and experience:&#xA0;<ul> <li>Demonstrated experience providing administration or coordination support in a busy environment.</li> <li>Strong proficiency in Microsoft Office applications, including Word, Excel and Outlook.</li> <li>Experience coordinating communications, activities or projects involving multiple stakeholders.</li> <li>Proven ability to organise work effectively, manage competing priorities and meet deadlines.</li> <li>Strong written and verbal communication skills with excellent attention to detail.</li> <li>Ability to build positive working relationships and contribute to a collaborative team environment.</li> </ul>&#xA0;Qualifications - Desirable&#xA0;<ul> <li>Certificate IV in Business, Business Administration, Training &amp; Assessment or a related discipline.</li> <li>Experience working within learning, capability, organisational development or human resources functions.</li> <li>Exposure to Learning Management Systems (LMS) and learning administration processes.</li> <li>Commitment to ongoing professional development and learning</li> </ul>&#xA0;&#xA0;Working with us&#xA0;At WorkSafe, our goal is for every employee to feel connected, safe, and valued within their team, for teams to feel appreciated in the workplace, and for WorkSafe to be respected in the community.We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals, including First Nations people, people with disabilities, those from diverse cultural and linguistic backgrounds, and individuals of all sexualities and genders. &#xA0;&#xA0;What&#x2019;s next?&#xA0;Applications close 11:00pm Wednesday 23 Sep 2026. Click the link to apply, and join us in making a difference to Victorian lives. Only applications submitted via the WorkSafe Careers website will be considered.Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.&#xA0;Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.&#xA0;Due to the volume of applications received, individualised feedback will only be provided to candidates who progress to interview stage.&#xA0;To ensure a fair and open recruitment process, we request that you complete your written application and any online interviews without the use of AI tools. We want to understand your professional skills, experience and capabilities. We acknowledge that candidates may choose to use AI as part of background research.&#xA0;For further enquiries please contact Talent Acquisition Specialist Sarin Khan via email Sarin_Khan@worksafe.vic.gov.au&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;&#xA0;

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